Title
Resolution Approving a Contract in the Amount of $269,400 with Clean Triad, LLC dba Office Pride Commercial Cleaning Services for Lake Townsend and Mitchell Water Treatment Plant Janitorial Services
Body
Council Priority: Maintain Infrastructure and Provide Sustainable Growth Opportunities
Department: Water Resources
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Mike Borchers, 336-373-2494
Contact 2 and Phone: Kristine Williams, 336-373-2556
PURPOSE:
The City of Greensboro Water Resources Department is requesting funding for a 3-year contract for Lake Townsend and Mitchell Water Treatment Plant Janitorial Services
BACKGROUND:
For the past 3 years, the Lake Townsend and Mitchell Water Treatment Plants have contracted out cleaning services. This is due to limited maintenance staff in the division. Water Supply is seeking to continue contracting out janitorial services because the Water Supply division strives to ensure that the facilities are very clean and well maintained because they are drinking water production facilities. Additionally, they are spaces where the public, management, council people and other dignitaries can visit for various reasons. Keeping these facilities clean ensures the city builds a level of pride with both the public and internal staff.
On March 28, 2021, the Water Resources Department issued a “Request for Proposal” (RFP) to 79 M/WBE and non M/WBE firms. A mandatory pre-bid meeting was set up on April 13, 2021 in which (9) firms attended. The deadline for receiving complete proposal packages was April 30, 2021. On May 7, 2021, a selection committee evaluated and scored the 3 responsive proposals of the 6 that were received. The evaluating team was made up of staff from Water Resources as well as a representative from Human Resources and the M/WBE office. The committee evaluated the submissions based on responsiveness to the RFP, understanding the scope of services, experience of the firm, capacity, local preference, cost of services rendered and M/WBE utilization. Clean Triad, LLC dba Office Pride Commercial Cleaning Services was selected to perform the scope of services.
The project team for Clean Triad, LLC dba Office Pride Commercial Cleaning Services will consist of Crisp Cleaning Services with a utilization of approximately 9%. Crisp cleaning services is not MBE certified but is minority owned.
BUDGET IMPACT:
Funding for this project is budgeted in the Water Resources Enterprise Fund account
501-7023-01.5422 in the amount of $135,300 and 501-7025-01.5422 in the amount of $134,100.
RECOMMENDATION / ACTION REQUESTED:
The Water Resources Department recommends and requests that City Council approve the contract with Clean Triad, LLC dba Office Pride Commercial Cleaning Services in the amount of $269,400.