Title
Resolution Authorizing Change Order 1 to the Infor 5-Year Subscription Agreement in the Amount of $298,048.45
Body
Council Priority: Ensure Fiscal Stewardship, Transparency, & Accountability
Department: Information Technology
Council District: N/A
Public Hearing: N/A
Advertising Date/By:
Contact 1 and Phone: Jane Nickles 336-373-2314
Contact 2 and Phone: Christine Hofer 336-373-4650
PURPOSE:
This change order is to add the Document Capture (Ephesoft) license for the full 5-year period to the Infor software subscription. This Ephesoft document capture product was not available for multi-tenant users when our contract was routed in September and so this change order was anticipated. The product is required for scanning AP invoices, HR documents, Journal Entries and Contracts into the document-imaging module (IDM) of the system.
BACKGROUND:
In 2003, the City of Greensboro implemented an ERP system with Lawson Software. Included in the original contract was the presumption that the City would enter into a support and maintenance agreement on an annual basis for as long as they choose to use this software solution to meet their ERP needs. In 2012, Lawson was subsequently sold to Infor. In 2014 we upgraded he Infor Lawson applications and moved the entire solution to the Amazon Cloud; we also converted our on premise license to a subscription based software as a service (SaaS) model.
BUDGET IMPACT:
Subscription fees are as follows:
Year Current Amount Additional License Amount New Amount Account
Subscription Fee FY20 $950,000 $22,668.87 $972,668.87 686-1001-01.5415
Subscription Fee FY21 $969,000 $67,820.80 $1,036,820.80 686-1001-01.5415
Subscription Fee FY22 $988,380 $67,820.80 $1,056,200.80 686-1001-01.5415
Subscription Fee FY23 $1,0...
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