Title
Resolution Authorizing Vendor Selection and Contract Award for Hauling Glass and Recyclable Materials to Aggregate Haulers, Inc. in the Estimated Amount of $122,040
Body
Council Priority: Ensure Fiscal Stewardship, Transparency, & Accountability
Department: Field Operations
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Dale Wyrick, 373-2783
Contact 2 and Phone: Chris Marriott, 373-7612
PURPOSE:
The Field Operations department requests City Council approve recommendation to award and authorize the City Manager to enter into contract for hauling glass and recyclable materials to Aggregate Haulers, Inc consistent with RFB issued September 2019. The initial term is for one year with two optional one-year extensions.
BACKGROUND:
Since 2011 the City has been collecting source separated glass from bars and restaurants holding an on-site consumption license from the Alcoholic Beverage Commission. In 2015, at the request of ReCommunity (now Republic Services) to remove these glass bottles from the delivered materials to the Material Recovery Facility, the City constructed a holding bunker at the White Street Landfill facility in order to consolidate and haul the material to Strategic Materials in Wilson, NC for recycling. The hauling of glass was most recently completed by Custom Ecology, Inc.
In July 2019, a new contract with Republic Services necessitated the removal of glass bottles and jars from the residential collection stream. In order to continue to offer glass recycling to the residents of Greensboro, Field Operations offered multiple drop off locations across the City where residents can leave glass bottles and jars. The tonnage collected from these drop off locations has increased each month to over 50 tons in November 2019.
The Field Operations Department issued an RFB (Request for Bids) on September 26, 2019 for hauling glass and recyclable material from White Street Landfill facility to Strategic Materials. The companies that responded were as follows:
*Aggregate Haulers, Inc. - $565 per load
*Hilco Transport, Inc. - $945 per load
The bids were received October 22, 2019. Upon review, Aggregate Haulers offered a lower cost to the City of Greensboro. Furthermore, Aggregate Haulers is certified as a woman owned business enterprise.
This contract is for a term of one year with two available one-year extensions.
BUDGET IMPACT:
Staff expects the hauling of glass to have an estimated annual cost of $40,680, based on historical tonnage and estimated increases from the drop off locations. The total three year contract value is estimated to be $122,040. Funds for this contact will come from account # 551-4306-02.5429.
RECOMMENDATION / ACTION REQUESTED:
The Field Operations department recommends City Council to award glass and recyclable materials to Aggregate Hauling, Inc. and authorize the City Manager to enter into a contract with the selected vendor consistent with the terms and conditions found in the RFB dated September 26, 2019.