Title
Resolution Approving Bid and Authorizing Contract Award in the Amount of $858,937.50 to D & D Grading, Inc. for Landfill Site Maintenance at the White Street Landfill
Body
Department: Field Operations
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Dale Wyrick, 336-373-2783
Contact 2 and Phone: Chris Marriott, 336-373-7612
PURPOSE:
The Field Operations Department is responsible for site maintenance of the White Street Landfill. Landfill maintenance services were recently bid out and an award is recommended. Field Operations is requesting that City Council approve the two year contract of $572,625 with an additional one-year optional extension which would expire on June 30, 2022. The estimated 3- year contract value is $858,937.50 or $286,312.50 annually which requires City Council approval.
BACKGROUND:
The City requires contracted support to assure that the White Street Landfill is maintained to legal standards. The current site maintenance contract is with D&D Grading, Inc. which is set to expire on June 30, 2019.
The Field Operations Department conducted a competitive Request for Bids. Two companies submitted bids, with D & D Grading submitting the lowest bid. Based on the lowest responsive, responsible bid standard of award. One M/WBE company, United Maintenance Group, responded. The Field Operations Department and the M/WBE Office concur in their recommendation to award the contract to D&D Grading, Inc. There were no contract specific M/WBE participation goals assigned to this contract. In a good faith effort; D&D Grading, Inc. has committed a minimum of 10% utilization of Rankin III Grading, LLC., a Guilford County MBE. Subcontracted services will consist of hauling of maintenance materials to the facility and site grading work.
BUDGET IMPACT:
The initial contract term is for two years with an additional one year renewal option totaling $858,937.50. Funding for this contract is available in the Solid Waste Management Fund in account number 551-4306-02.5612.
RECOMMENDATION / ACTION REQUESTED:
It is recommended by the Field Operations Departments that City Council approve the bid and contract award to D & D Grading, Inc. for the landfill site maintenance at the White Street Landfill in the amount of $858,937.50.