Title
Resolution Authorizing Execution of Contract No. 2019-10686 for Coliseum Post Event Seat Cleaning Services in the Amount of $1,450,000 with United Maintenance Company, Inc.
Body
Department: Greensboro Coliseum Complex
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Matt Brown, Coliseum Director, 336-373-7406
Contact 2 and Phone: Scott Johnson, Coliseum Deputy Director, 336-373-7449
PURPOSE:
The Greensboro Coliseum Operations Department is responsible for the cleaning of large seating areas in multiple locations within the Coliseum Complex. The Department uses contracted services to support the performance of this work. This contract is anticipated to exceed $100,000 and requires City Council approval under the current City service contract policy.
BACKGROUND:
The Procurement Services Division conducted a competitive online request for Bids, Event 9273 for Post Event Seat Cleaning at the Coliseum and referred four vendors for review. The Department evaluated the submittals based on the lowest responsible bid standard of award, which considers lowest pricing and meeting minimum requirements. United Maintenance Company, Inc., a non-certified M/WBE firm was the lowest qualified bidder and is recommended for the contract award.
The M/WBE Office also provided a list of historically under-utilized firms to solicit for these services. See attached memo.
BUDGET IMPACT:
The contract term begins on March 1, 2019 and is for a total period of four years and four months. The contract is for one year, with three optional one year renewal extension. The estimated annual value for the contract in future periods is $350,000, with the first year estimated value being $400,000 since it covers a 16 month period. The estimated total value, including renewals, is $1,450,000. Funds for the current fiscal year are available in account number 521-7535-03.5414 of the current budget. Future fiscal year appropriations are subject to City Council approval in the annual budget.
RECOMMENDATION / ACTION REQUESTED:
The Greensboro Coliseum Complex, M/WBE Office and Procurement Services Division concur in the recommendation for City Council to adopt the resolution authorizing Contract # 2019-10686 with United Maintenance Company, Inc., for Coliseum Event Seat Cleaning Services.