Title
Resolution Authorizing the Award of Contract 2019-10685 in the Amount of $435,800 to Southern Disaster Recovery for Storm Debris and Hauling for the City of Greensboro in the Event of a Severe Weather Event
Body
Department: Field Operations
Council District: N/A
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Dale Wyrick, Director Field Operations, 336-373-2783
Contact 2 and Phone: Chris Marriott, Senior Manager Solid Waste, 336-373-7612
PURPOSE: The Field Operations Department is seeking approval to enter into a contract for future potential storm debris and hauling with Southern Disaster Recovery from 03/01/2019-2/28/2021 with a one year extension option. This contract is based on an estimated four thousand ton single event, and such an event would be an estimated cost of $435,800.00. Field Operations is additionally requesting for Council to authorize and delegate authority to the City Manager to approve any future events with an estimated cost of $100,000 or higher, as storm debris and hauling events are unpredictable and the City may encounter multiple severe events over the life of this contract.
BACKGROUND: On December 18, 2018, the Procurement Services Division on behalf of Field Operations conducted an on-line competitive request for proposals (RFP) for storm debris removal and hauling. The M/WBE office was consulted and M/WBE recommended HUB certified M/WBE firms from the Greensboro 10-county region to which Procurement Services Division sent email notifications. . The selected firm has indicated that it will subcontract with the three firms suggested by the M/WBE office; they are J&R Trucking, J Macs Hauling, Inc. and Bill H. King Trucking, Inc.
BUDGET IMPACT: Charges for this contract would be paid from available budgeted funds in the General Fund. Incurred costs are contingent on an actual severe weather event.
RECOMMENDATION / ACTION REQUESTED: The Field Operations Department recommendation is to award this contract to Southern Disaster Recovery. Council approval of a resolution authorizing the award of Contract 2019-10685 to Southern Disaster Recovery is requested.