Title
Resolution Authorizing a One-Year Renewal Term for Contract 2015-10254 with J. W. Wright for Mowing and Lot Clean Up Services
Body
Department: Planning
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Sue Schwartz, FAICP, Planning Department Director, 336-373-2149
Contact 2 and Phone: Russ Clegg, AICP, 336-373-2211
PURPOSE:
The Planning Department is responsible for mowing and lot clean-up of properties owned by the Redevelopment Commission and Greensboro Housing Development Partnership. The Department plans to renew a one-year Purchase Order under Contract #2015-10254 for Mowing and Lot-Clean Up Services. The increased contract value will exceed $100,000, which requires City Council approval.
BACKGROUND:
The Centralized Contracting Division conducted an online solicitation for Mowing and Lot Clean Up Services through the Greensboro Electronic Procurement System (GEPS) in 2015. The company, J.W. Wright, a North Carolina certified MBE firm, was awarded a Contract and a one-year Purchase Order through June 30, 2016 based on being the lowest, responsive, responsible bidder. The Purchase Order was renewed on an annual basis for the past 2 fiscal years, but will be rebid for fiscal year 2019-20. The rebidding of this contract used an alternative unit pricing on the mowing (square foot versus estimated by the job) and is saving approximately $40,000 per year over the costs of the prior contract.
Both the Department and the Contractor wish to renew the current agreement for a fourth year at the same unit pricing. The estimated annual cost under the current contract is $115,000.
BUDGET IMPACT:
The budget estimate for this contract is $115,000. The account number is 211-2101-02.5285.
RECOMMENDATION / ACTION REQUESTED:
The Planning Department, M/WBE Office and Procurement Services Division concur in the recommendation for City Council approval of the resolution authorizing a one-year renewal for contract # 2015-10254 ...
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