Title
Resolution Authorizing the City of Greensboro to Engage in Electronic Payments as Defined by Modifications to G.S. 159-28 and to Perform Related Administrative Procedures
Body
Department: Financial & Administrative Services
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Richard L. Lusk, Finance Director 373-2077
Contact 2 and Phone: Thomas D. Carruthers, City Attorney 373-2320
PURPOSE: To request that City Council authorize the City of Greensboro to engage in certain electronic payment methods such as Procurement Card (P-Card), Travel Card, Fuel Card and other electronic funds transfers in accordance with G.S. 159-28 and to delegate to the Finance Officer the responsibility to implement written policies and procedures governing their use.
BACKGROUND: The 2015 North Carolina legislature modified G.S. 159-28 to allow the Local Government Commission (LGC) to adopt rules to address the execution of the "pre-audit" of obligations and disbursements related to electronic transactions for local governments. These legislative modifications were effective as of November 1, 2017, and exist as part of the North Carolina Administrative Code (20 NCAC 03.0409 and 20 NCAC 03.410). The LGC subsequently provided their guidelines to local governments on March 12, 2018.
As part of the pre-audit process, the Finance Officer (or designee) is required to certify that sufficient appropriations exist in the accounts of the City prior to purchase orders or contracts being entered into or obligations made, as well as before any payments are made during the current fiscal year. A written pre-audit certification is then attached thereto, evidencing that the pre-audit process has been completed. This certification takes the form of "This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act".
Units of government can now be exempt from attaching the pre-audit certificate...
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