Title
Resolution Approving Amendments to the North Carolina Records Retention and Disposition Schedule
Body
Department: Executive
Council District: All
Public Hearing: No
Advertising Date/By: N/A
Contact 1 and Phone: Tom Carruthers, City Attorney, 373-2320
Contact 2 and Phone: Jennifer Schneier, Assistant City Attorney, 373-2320
PURPOSE:
To approve the most recent amendments to the Municipal Records Retention and Disposition Schedule which have been issued by the North Carolina Department of Cultural Resources, Division of Archives and Records, Government Records Branch. It is necessary to approve the amendments to the Municipal Records Retention and Disposition Schedule in order for the City to legally and properly dispose of records in accordance with the provision of Chapters 121 and 132 of the General Statutes of North Carolina.
BACKGROUND:
According to G.S. §121-5 and G.S. §132-3, a municipality may only dispose of public records with the consent of the Department of Cultural Resources (DCR). The State Archives of North Carolina is the division of DCR charged with administering a records management program. This schedule is the primary way the State Archives of North Carolina gives its consent. Without approving this schedule, City Staff would be obligated to obtain the State Archives of North Carolina’s permission to destroy any such record, no matter how insignificant.
BUDGET IMPACT:
No impact.
RECOMMENDATION / ACTION REQUESTED:
It is recommended that City Council adopt this Resolution to approve the amended retention schedule.