Title
Resolution Authorizing Contract Between the City of Greensboro and Granicus, Inc. for Granicus Equipment Upgrade and Software Renewal
Body
Department: Legislative
Council District: All
Public Hearing: n/a
Advertising Date/By: n/a
Contact 1 and Phone: Betsey Richardson, Ext 2397
Contact 2 and Phone: Chryste Hofer, Ext 4650
PURPOSE:
To authorize a contract with Granicus, Inc. to provide the sole source Granicus Equipment Upgrade and Software Renewal
BACKGROUND:
Granicus, Inc. is the provider of legislative software and hardware that streams the City Council meetings; provides iLegislate for the formation and posting of City Council agendas; allows for the streamlining for finalization the meeting minutes, provides the website video for the City; and allows for the VoteCast system for the recording of Council votes. Granicus is a sole source provider of this technology platform. The original contract went into effect in 2006 for the streaming media, and while updating the Council Chamber in 2013 the City purchased the VoteCast system for updated voting technology; the Media Manager System to allow for the creating of minutes; and the Legistar system which streamlines the agenda process and allows for website access by the public.
The five-year Contract in the amount of $245,373.36 includes a proposal/ Statement of Work for a onetime fee of $9000 to upgrade the two encoders from analog to digital. The analog encoders are no longer supported. In addition, the City has negotiated a 5-year renewal with Granicus, which locks the maintenance rate for two consecutive years and lowers the escalation rate in the remaining three years from 5% to 3% as set out in the Budget Impact. . Funding for the 2 Encoders will be encumbered from the 2016-2017 Legislative budget. Funding for the remaining years will be incorporated into the IT and Legislative budgets for those years.
BUDGET IMPACT:
The total five year commitment is $245,373.36 as outlined below.
|
|
Item |
Annual Amount |
Account |
|
FY16-17 - Current |
|
|
|
|
|
Upgrade 2 Encoders |
$9000.00 |
101-010201.5415 |
|
FY17-18 - YEAR 1 |
|
|
|
|
|
Granicus Basic, Encoders, Accelerator Maintenance |
$21,600 |
682-072003.5419 |
|
|
Votecast, Legistar & Digital Streaming |
$24,000 |
101-010201.5415 |
|
FY18-19 - YEAR 2 |
|
|
|
|
|
Granicus Basic, Encoders, Accelerator Maintenance |
$21,600 |
682-072003.5419 |
|
|
Votecast, Legistar & Digital Streaming |
$24,000 |
101-010201.5415 |
|
FY19-20- YEAR 3 |
|
|
|
|
|
Granicus Basic Maintenance |
$18,540.00 |
682-072003.5419 |
|
|
Votecast, Legistar & Digital Streaming |
$24,720.00 |
101-010201.5415 |
|
|
Encoders, Accelerator Maintenance |
$3,708.00 |
GTN/Communications |
|
FY20-21- YEAR 4 |
|
|
(account number TBD) |
|
|
Granicus Basic Maintenance |
$19,096.20 |
682-072003.5419 |
|
|
Votecast, Legistar & Digital Streaming |
$25,461.60 |
101-010201.5415 |
|
|
Encoders, Accelerator Maintenance |
$3,819.24 |
GTN/Communications |
|
FY21-22- YEAR 5 |
|
|
(account numberTBD) |
|
|
Granicus Basic Maintenance |
$19,669.08 |
682-072003.5419 |
|
|
Votecast, Legistar & Digital Streaming |
$26,225.52 |
101-010201.5415 |
|
|
Encoders, Accelerator Maintenance |
$3933.72 |
GTN/Communications |
|
|
|
|
(account number TBD) |
|
Total: |
|
$245,373.36 |
|
RECOMMENDATION / ACTION REQUESTED:
Council is requested to authorize the five-year contract in the amount of $245,373.36 between the City of Greensboro and Granicus, Inc. to provide the sole source Granicus Equipment Upgrade and Software Renewal.