Title
Resolution Authorizing INFOR Lawson SAAS Contract Renewal
Body
Department: Information Technology
Council District: n/a
Public Hearing: n/a
Advertising Date/By: n/a
Contact 1 and Phone: Jane Nickles, IT, 2314
Contact 2 and Phone: Chryste Hofer, IT, 4650
BACKGROUND:
On March 11, 2014 we moved our Enterprise Wide Infor ERP system to the Cloud. We were one of the first clients to deploy our unique ERP configuration and suite of software in this cloud subscription model. As more and more Infor ERP clients have moved to the cloud, the ability to support and maintain various custom client configurations has proven cumbersome. It has also been a challenge for the City of Greensboro IT team when testing upgrades and patches in our unique environment. In an effort to move toward a more standardized architecture, we have negotiated with Infor to move our ERP system to the new CloudSuite. This will provide a more stable and standardized architecture for our ERP system. It will also allow for automated update and patching processes which will save City staff time when system maintenance is required.
Infor will bear the cost to move us to the new CloudSuite, and the City will pay only the difference in the discounted cost of the additional licensed software modules. Infor is also providing us with the enhanced Disaster Recovery option at no additional fee. This new license order would also reduce the future subscription fee escalation percentage from 5% to 2% with no increase for the first three years.
This is a 4 and 1/2 year contract for the updated subscription. We have purposely structured the contract this way to allow the City to reduce the payment in the current fiscal year so as to offset the increase in future years.
If the order is signed on January 31, the amount of the refund/offset to the City will be approximately $83,574 (($802,754.6/365)* 38 days: 28 Days in Feb, 10 Days in March). If The order form is not executed until March 1, then...
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