Title
Resolution Authorizing a Landscape and Maintenance Contract in the Amount of $75,000 to New Earth Designs, Inc. in the Charles B. Aycock Historic Municipal Service District
Body
Department: Planning
Council District: 2
Public Hearing: September 28, 2016 by Historic Preservation Commission
Advertising Date/By: September 8 & 21, By Planning
Contact 1 and Phone: Stefan-leih Geary 336-412-6300
Contact 2 and Phone: Sue Schwartz, FAICP 336-373-2149
PURPOSE:
Consider a resolution authorizing a contract to be awarded for work as allowed under the Charles B. Aycock Municipal Service District Plan.
BACKGROUND:
The updated Charles B. Aycock Municipal Service District Plan was adopted by City Council in June 2016. The plan identifies eligible projects and programs that support the unique historic character of the Aycock neighborhood through the Municipal Service District. The enhancement of gateways through landscaping and maintenance enhances the historic character of the district, and is included as an eligible activity in the plan. Areas to be included within the scope of the contract are shown on the attached map.
The Request for Proposals (RFP) package was sent out on July 18, 2016 to over 40 vendors including contacts provided by the City’s M/WBE office. A voluntary site visit was conducted on August 4, 2016. Three proposals were received and reviewed by a committee of City staff and neighborhood representatives. The contract is being awarded on a best value basis. Funds will be disbursed on a reimbursement basis, following review and verification of work by staff.
Recent changes to the Municipal Service District require all contract awards be subject to a public hearing and approval by the City Council.
BUDGET IMPACT:
Funds associated with this program are budgeted in 210-2001-01, in the Municipal Service District Fund. No further budget action is required.
RECOMMENDATION / ACTION REQUESTED:
In August, the Historic Aycock Neighborhood Association reviewed the proposed contract and recommended approval. On September 28, the Historic Preservation Commission conducted the required public hearing on the proposed contract award not to exceed $75,000 over a two-year service period to New Earth Designs, Inc.
Staff recommends approval.