Title
Resolution Approving Change Order 1 in the Amount of $10,640 to Contract 2008-046 with Withers Ravenel, Inc. for Lynwood Lakes Water & Sewer project
Body
Department: Water Resources
Council District: N/A
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Steven Drew, 336-373-7893
Contact 2 and Phone: Virginia Spillman, 336-373-3260
PURPOSE:
Water Resources is requesting a change order to contract 2008-046 related to Lynwood Lakes Water & Sewer project to provide for additional design and construction administration services. Change Order 1 includes coordination of efforts during construction administration phase, additional record drawing preparation needed for the completion of the project and additional time for project management coordination between the bonding company, the city, engineer of record and new contractor. In order to finish the construction of the project, approval of a contract change order is requested.
BACKGROUND:
The county and city agreed to extend water and sewer service to the Lynwood Lakes neighborhood. A valid petition was approved by the county commissioners and the city council. Request for Proposals (RFP) was provided to eight consulting firms and Withers Ravenel was chosen as the consulting engineer. The project consists of approximately 27,000 feet of water and 30,000 feet of sewer. The City authorized professional services contract 2008-046 with Withers Ravenel, Inc in the amount of $1,085,000 to provide design and construction administration services for the project.
As a result of the withdrawal of DeVere Construction Corporation from the project, Liberty Mutual, DeVere’s bonding company, took the responsibility of completing the remaining construction requirements. The City worked diligently with the bonding company to come to an agreement that allowed the completion of the remaining construction by another contractor. The change order includes coordination of efforts during construction administration phase, additional record drawing preparation between City of Greensboro Inspections and the engineering of record, as well as, additional project management coordination efforts needed for the completion of the project by a new contractor. The takeover agreement does not include any language regarding the change order, therefore staff is not seeking reimbursement for this contract. City staff also feels this could potentially delay completion of the work by the submission of a claim against the bonding company. For respect of the citizens affected by this project, it is in the best interest of the city to assume the full cost associated with the change order. Withers Ravenel will self perform the work proposed in this change order. The M/WBE Office reviewed the proposed scope of service and provided a memo confirming the absence of any subcontracting opportunities.
BUDGET IMPACT:
Funding in the amount of $10,640 is budgeted in the Water Resources Capital Fund Account 504-7042-01.5410 (Professional Services). A budget adjustment is needed to use these accounts.
RECOMMENDATION / ACTION REQUESTED:
The Water Resources Department recommends City Council approve a Change Order in the amount of $10,640 to contract 2008-046 with Withers Ravenel, Inc. for the Lynwood Lakes Water & Sewer project, and the associated budget adjustment.