Title
Resolution Approving the Write Off of Invoice 2200208683 in the Amount of $28,308.85 to the NC Department of Transportation
Body
Department: Engineering & Inspections
Council District: N/A
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Kenney McDowell 373-4578
Contact 2 and Phone: Ute Munro 373-2726
PURPOSE:
The Engineering & Inspections Department is seeking Council approval to write off/reduce an invoice that has been sent to the North Carolina Department of Transportation (NCDOT). City Council approval is required to write off a miscellaneous invoice in excess of $20,000.
BACKGROUND:
Invoice #2200208683 in the amount of $283,770.85 has been sent to NCDOT for reimbursement of expenses of the construction design services of the Phase 2 portion of the Downtown Greenway. Due to a bookkeeping error, NCDOT was invoiced for 100% of the expenditures instead of the 80% allowable reimbursement per supplemental agreement after reaching the maximum amount allowed under the original agreement. Therefore, a net difference in the amount of $28,308.85 requires to be written off.
BUDGET IMPACT:
No budget impact; revenue posted in error.
RECOMMENDATION / ACTION REQUESTED:
The Engineering & Inspections Department recommends and requests that City Council approve the attached resolution authorizing the write off/reduction of invoice #2200208683 in the amount of $28,308.85.