Title
Resolution Authorizing Change Order for Workforce Development Youth Services Contract with Paxen LLC in the Amount of $105,693
Body
Department: Executive/Office of Workforce Development
Council District: All districts
Public Hearing: No
Advertising Date/By: N/A
Contact 1 and Phone: Lillian Plummer, 373-8568
Contact 2 and Phone: Steve Jones, 373-3001
PURPOSE:
City Council approval is requested to authorize the City Manager to execute a change order to Paxen LLC Contract #2014-5077 in the amount of $105,693 to fund an extension of Workforce Innovation and Opportunity Act (WIOA) Youth Services through September 30, 2015.
BACKGROUND:
The Workforce Development Board/City of Greensboro has contracted with Paxen LLC to provide comprehensive workforce services for Youth since February 2014. The original end date of this contract was June 30, 2015. Under Workforce Investment Act/Workforce Innovation and Opportunity Act guidelines, the contractor would have been eligible for a twelve-month extension at the conclusion of the contract term. However, the Workforce Development Board (WDB) voted on May 15, 2015 to extend the contract for just three additional months through September 30, 2015 while simultaneously developing and releasing a Request for Proposals for FY 2015-16 WIOA Youth Services to begin October 1, 2015. That decision was made in order to expand the Board’s consideration of potential service providers.
In June, the Paxen contract was modified to extend through September 30, with no additional funds added at that time, since there were still significant remaining encumbered funds in the contract and the amount needed to ensure adequate service delivery through September was not certain at that time. That amount has now been negotiated and agreed upon and a change order in the amount of $105,963 is requested to bring the total funding for the period of February 1, 2014 to September 30, 2015 (20 months) to $770,667. Approximately half of those additional costs are necessary to complete Youth work experience commitments through September 30.
As a result of the RFP process, the WDB did select a different provider for WIOA Youth Services for the remainder of the 2015-16 fiscal year, so that the existing contract with Paxen LLC will end on September 30, 2015, as indicated in the current contract.
BUDGET IMPACT:
Funds for this contract modification are budgeted in the following Office of Workforce Development Workforce Innovation and Opportunity Act accounts. All funds to be utilized are US Department of Labor funds passed through the NC Department of Commerce. No General Revenue funds are requested:
216024450.5429: $105,963
RECOMMENDATION / ACTION REQUESTED:
It is requested that the City Council authorize the City Manager to execute a contract change order in the amount of $105,963 for Contract #2014-5077 with Paxen LLC.