Title
Resolution Authorizing Execution of Contract with Dunlap Lawn Service for Mowing of City Parks
Body
Department: Field Operations
Council District: Districts 1, 2, 4 & 5
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: James Steber, Manager Right of Way Maintenance (336) 373-2785
Contact 2 and Phone: Dale Wyrick, Director Field Operations (336) 373-2783
PURPOSE:
Field Operations requests City Council approval of this contract with Dunlap Lawn Service for the mowing of about 130 acres in city parks during the mowing season (see attached parks list). This contract will have an initial 3-year term with a start date of August 1, 2015. Under the City Service Contract Policy, this service contract is expected to exceed $100,000 in total multi-year value and requires Council approval.
BACKGROUND:
The Purchasing Division recently conducted a competitive Request for Bid (RFB) #08-15 for Mowing and Maintenance of City Parks in the Greensboro Electronic Procurement System (GePS Event #7762). Five hundred and fifty five GePS registered vendors, along with twenty-two certified HUB vendors were notified. Of the solicited firms, fourteen responded. The evaluation of submittals was based on the lowest responsible, responsive bidder.
Dunlap Lawn Service $2,601.40 per mowing of 130 acres
Greenrevival Landscaping $4,922.00 per mowing of 130 acres
Wood Lawn Care $5,570.00 per mowing of 130 acres
HUB OUTREACH AND UTILIZATION:
Of the fourteen received responses, two were “no bid” and four are HUB certified vendors. The requested award is to Dunlap Lawn Service, a HUB certified woman owned firm. The City of Greensboro’s MWBE office reviewed the specifications and agreed to the process and vendor inclusion.
BUDGET IMPACT:
The three (3) year contract value is estimated at $205,500. If exercised, the 2 one-year additions are valued at around $85,000 per year, with a total estimated value of $375,500. This contract will be funded from 101-4304-04.5429.
RECOMMENDATION / ACTION REQUESTED:
The Purchasing Division and Field Operations Department recommend approval of this contract award. City Council authorization is requested.