Title
Resolution Approving Write Off of Miscellaneous Invoice - GM911 Technical Services Division Request for Write Off of a Portion of Invoice #2200179460 to Guilford County in the Amount of $79,331.36
Body
Department: Metro 911
Council District: All
Public Hearing: n/a
Advertising Date/By: n/a
Contact 1 and Phone: Lewis Cheatham, Ext 7714
Contact 2 and Phone: Melanie Neal, Ext 2646
PURPOSE:
GM911 Technical Services Division needs to have a portion of an invoice billed to Guildford County written off/reduced. The Financial and Administrative Services Department needs council approval to write off a miscellaneous invoice in excess of $20,000. The department is requesting that City Council approve reducing invoice # 2200179460 to Guilford County by the amount of $79,331.36.
BACKGROUND:
GM911 Technical Services Division invoiced Guilford County for their portion of the radio system upgrades and services under the joint Migration Assurance Program Agreement (MAP). Since then Guildford County has negotiated with Motorola to be invoiced directly for the UHF Paging System instead of being combined with MAP. It is no longer necessary for GM911 Technical Services Division to bill Guilford County for this service and consequently updated their agreement with Motorola to reflect this change, retroactively. These changes occurred after Guilford County was invoiced for this service by the GM911 Technical Services Division. Therefore, a reduction of invoice # 2200179460 to NC Guilford County in the amount of $79,331.36 is needed.
BUDGET IMPACT:
This revenue was billed/posted in error and a reduction to the revenue accounts in Fund 688, Technical Services Capital Project Fund, will be required.
RECOMMENDATION / ACTION REQUESTED:
It is recommended by the GM911 Technical Services Division and the Financial and Administrative Services Department that City Council approve the write-off/reduction of $79,331.36 for invoice # 2200179...
Click here for full text