Title
Resolution Authorizing Contract # 2015-10281 with SirsiDynix for Integrated Library System Maintenance for an Estimated Amount Not to Exceed $349,571.94
Body
Department: Libraries
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Brigitte Blanton, Director, Greensboro Public Libraries, 336-373-2716
Contact 2 and Phone: Tommy Joseph, Librarian Information and Technical Services 336-373-2603
PURPOSE:
In accordance with City policy, the Library plans to request Council approval for a 5-year maintenance agreement for our current Integrated Library System (ILS). The Library contracts SirsiDynix, the Integrated Library System vendor located in Provo, Utah, for the ILS maintenance services on their system. Under the City's current policy, service contracts totaling $100,000 or more require City Council approval.
BACKGROUND:
The current ILS has been in use by the Greensboro Public Library since 2004. The maintenance services of SirsiDynix are proprietary to our system, which was purchased with the intent to use for as long as it meets the needs of the Library. SirsiDynix has provided the ILS maintenance services for the duration of our use of the current integrated library system. A recent assessment found the system continues to provide staff and patrons with positive experiences and reliable service.
Under the upcoming contract, we anticipate saving on maintenance expenses by contracting for annual maintenance service for multiple years at a fixed cost. The annual maintenance fee is estimated at approximately $63,894 per year including capped price adjustments over the contract term. The total value of the 5-year agreement is estimated at approximately $349,571.94, which covers server replacement fees and provides a small contingency for future upgrades to software and hardware that are anticipated.
BUDGET IMPACT:
The contract will begin July 1, 2015. Funding is subject to City Council ...
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