Title
Resolution Authorizing Award of Contract 2014-10137 to Otis Elevator Company for City-wide Elevator Maintenance and Repair Services
Body
Department: Engineering and Inspections
Council District: All Districts
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Butch Simmons, Engineering and Inspections Department Director, (336) 373-2329
Contact 2 and Phone: Ute Munro, Business Center Manager, (336) 373-2726
PURPOSE:
The Engineering and Inspections Department is responsible for City-wide facility maintenance including City elevators. The current city-wide elevator maintenance and repair contract expires on June 30, 2014. Under the City Service Contract Policy, the proposed new three year contract, with two one-year renewal options, is expected to exceed $300,000 in total value, requiring City Council approval.
BACKGROUND:
Elevator maintenance and repair is a highly technical, state regulated service. This service can only be provided by firms that have been recognized by the State of North Carolina's Department of Labor - Elevator Division as qualified to perform elevator maintenance and repair services. In a search of the North Carolina Department of Administration's Historically Underutilized Business database, no HUB certified firms were found to provide this service in the 10-County Greensboro Metropolitan Statistical Area (MSA). The Centralized Contracting Division recommended contracting these services by joining a competitively bid "Cooperative Purchasing Agreement" through the National Intergovernmental Purchasing Alliance Company (IPA). IPA is a non-profit organization recognized in the field of procurement as a resource for governments to purchase goods and services through cooperative contracts that have been competitively bid and negotiated. The National IPA also monitors contracts for pricing on a regular basis to ensure that rates remain competitive across the jurisdictions served.
This organizatio...
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