Title
Resolution Approving Software and Hardware Maintenance Agreement for Greensboro Public Library Tech Logic System
Body
Department: Libraries
Council District: All
Public Hearing: N/A
Advertising Date/By:
Contact 1 and Phone: Brigitte Blanton, Libraries Department Director, 336-373-2716
Contact 2 and Phone: Dena Keesee, Administrative Support Specialist, 336-373-2698
PURPOSE:
The Libraries Department has owned its current software and hardware since 1998 to automate book processing for the Libraries. The Library wishes to extend an existing software and hardware maintenance agreement with the firm Tech Logic for one year for the annual cost of $21,000 plus any additional repairs. The cumulative total of this contract with the current year renewal will exceed $100,000 which requires City Council approval.
BACKGROUND:
Maintenance and repair services continue to be covered annually under a renewable maintenance agreement. Due to the age of the system, the Libraries Department wishes to renew the contract from year to year. The current rate for the one year contract is $21,000. In addition to the regularly scheduled maintenance services provided for in the maintenance agreement, equipment such as a conveyer belt may require a repair that may range from minor to substantial in expense. A repair rate is established at $225/hour to cover repairs outside the normal scope of maintenance services. Repairs in the currently expiring contract totaled $750.00.
BUDGET IMPACT:
The total contract value for the new contract year period is estimated to cost $21,000, with the potential for additional repair expenses. Funds are currently available in the annual budget.
RECOMMENDATION / ACTION REQUESTED:
City Council approval of a resolution authorizing a one year renewal Software Maintenance Agreement with Tech Logic under the terms described above is requested.