Title
Resolution Authorizing Change Order in the Amount of $75,491 in Contract No. 2009-087 with Vecellio & Grogan, Inc. for the Florida Street and Randolph Avenue Roadway and Sidewalk Improvements (C-5511) Project.
Body
Department: Engineering and Inspections
Council District: 1
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Ted Partrick 373-2308
Contact 2 and Phone: Butch Simmons 373-2302
PURPOSE:
Council approval is requested for a contract change order on Contract 2009-087, Florida Street and Randolph Avenue Roadway and Sidewalk Improvements C-5511, in the amount of $75,491. The cost of the change order is for expenses that will be reimbursed at 80% by the North Carolina Department of Transportation.
BACKGROUND:
The contract work consists of the widening of Florida Street at Randolph Avenue to install left turn lanes and replace the sidewalks around the intersection. The contract was awarded by the City Manager's Office to the Sharpe Brothers Division of Vecellio & Grogan, Inc., on January 24, 2014, in the amount of $231,012.29. The contractor used DBE participation of 6.1% on the project, exceeding the goal set by the NCDOT of 5%. Construction started on March 12, 2014.
The contract change order is the result of three factors. First, a spring was discovered under the project and required extensive excavation and new fill under the new roadway and sidewalks. Soil borings would have detected the soil issues, but they are not cost effective on such a small contract and were not requested by the Department. The cost of the excavation and fill would be inevitable with the scope of the project. Second, the quantity of asphalt required for the pavement repairs is greater than estimated in the contract. Third, vehicle detection loops for the traffic signals at the intersection were added to the contract after the work began. By adding the detection loops to this contract instead of installation by the Transportation Department, the loops were added to the expenses that NCDOT will reimburse at 80%.
BUDGET IMPACT:
Funding in the amount of $75,491.00 for this change order is available in account: 401-4557-01.6014, A13099. The final contract total will be $306,503.29. The cost of this contract is reimbursed by NCDOT (STP-DA) funds at 80% with 20% match by the City.
RECOMMENDATION / ACTION REQUESTED:
The Departments of Engineering & Inspections and Transportation recommend and request City Council approve a contract change order for Contract 2009-087, Florida Street and Randolph Avenue Roadway and Sidewalk Improvements C-5511, in the amount of $75,491.