Title
Resolution Authorizing Contract with Pinecroft-Sedgefield Fire Department, Inc. for Supplemental Fire Protection
Body
Department: Fire
Council District: 5
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: C. M. Hunter 373-2357
Contact 2 and Phone: G. H. Grayson 430-6011
PURPOSE:
This request is pursuant to policy requiring City Council approval of all contracts exceeding $300,000. This contract enables supplemental fire protection and emergency services to annexed areas of the city that are not currently within the city's urban standard of emergency response coverage and to meet annexation requirements of North Carolina General Statutes (NCGS). Council is requested to approve the execution of this contract.
BACKGROUND:
For many years, Greensboro City Government has contracted with the Pinecroft-Sedgefield Fire Department, Inc. to provide supplemental fire protection and emergency service response to identified areas of the City of Greensboro where the partnership improves service delivery to people in need and makes sense economically.
The Greensboro Fire Department (GFD) has an excellent, seamless relationship with the Pinecroft-Sedgefield Fire Department, Inc. and the organizations have collaboratively demonstrated over many years that they provide excellent service to Greensboro residents and businesses. The GFD has established a baseline objective to place a first-due fire unit, staffed with a minimum of three firefighters, on all moderate fire responses within 6 minutes and 40 seconds from the time the emergency call is received. A contract with the Pinecroft-Sedgefield Fire Department enables GFD to meet this objective in the affected response areas.
This partnership method of contracting is appropriate where areas have been annexed that need supplemental fire protection services and a responsible contracting fire department is available.
BUDGET IMPACT:
The total contract amount of $1,437,500, for the period of July 1, 2014 through June 30, 2017 is payable as follows:
July 1, 2014-June 30, 2015 $481,500 payable in two equal installments paid in advance by August 31st and January 31st. This dollar amount reflects an additional $3,500 amount, agreed upon by both parties, to assist with HVAC maintenance for the Pinecroft-Sedgefield Fire facility. This represents 50% of the total maintenance cost. Funding for this contract is within the approved FY 14-15 annual operating budget in account number 101-4004-01.5429.
July 1, 2015-June 30, 2016 $478,000 payable in two equal installments paid in advance by August 31st and January 31st
July 1, 2016-June 30, 2017 $478,000 payable in two equal installments paid in advance by August 31st and January 31st
Funding for services to be provided in FY 2015-16 and 2016-17, are subject to future City Council budget appropriations.
RECOMMENDATION / ACTION REQUESTED:
It is requested and recommended that the City Council pass the resolution authorizing a contract with the Pinecroft-Sedgefield Fire Department, Inc. to provide supplemental fire protection for a three year period from July 1, 2014 through June 30, 2017 in the total amount of $1,437,500 with payment of said contract to be made as set out above.