Title
Resolution Authorizing Two-Month Contract Extension with Veolia Transportation Services, Inc.
Body
Department: Transportation
Council District: Citywide
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Adam Fischer 373-2861
Contact 2 and Phone: Libby James 373-2820
PURPOSE:
A resolution needs to be approved in order to extend the existing contract with Veolia Transportation Services Inc. through September 1, 2014.
BACKGROUND:
The City recently initiated a Request for Proposal (RFP) solicitation process to hire a Contractor to provide transit services. During the RFP process it was determined that an independent cost estimate needed to be completed in order to comply with FTA requirements. The completion of the independent cost estimate delayed the RFP process by 2 months and the RFP was re-issued December 18, 2014 with the proposals due date extended to March 27, 2014. Evaluation of the proposals began on March 28, and it was determined that a 2'nd Best and Final Offer (BAFO) would be requested of the proposers along with a second round of interviews. The 2'nd round of interviews were conducted April 17 and the 2'nd BAFO's were received on April 28. The evaluation and selection committee completed their review of the proposals on April 30 and made a final recommendation to the GTA Board on May 8, 2014.
At the May 8, 2014 GTA Board Meeting and the June 3, 2014 City Council Meeting, the GTA Board and the City Council, respectively, awarded the new contract to Veolia Transportation Services, (the Incumbent), effective September 1, 2014.
The RFP anticipated a two month transition for a new service provider. In order to comply with the RFP, a two-month extension of the current transit service contract is required. The current service provider, Veolia Transportation Services Inc. has agreed to lower their current contract rate for the two-month extension to the new contract rate. Accordingly, there are no additional costs to the City/GTA when compared to the new contract. Staff has taken this approach in order to preserve the integrity of the new contract.
BUDGET IMPACT:
The additional costs, which are lower than the current contract cost, for the two-month period are as indicated:
Fixed Route $1,650,765
ADA $ 838,900
Total $2,489,665
The funds required to support the proposed two-month extension will be budgeted in the FY 2014-2015 Transit Operations appropriation as follows:
564-4531-02.5423 $1,650,765
564-4531-03.5423 $ 838,900
Total $2,489,665
These funds will be encumbered on July 1, 2014.
RECOMMENDATION / ACTION REQUESTED:
Staff recommends and requests approval of the attached resolution authorizing the Two-Month Contract Extension with Veolia Transportation, Inc., to provide contracted transportation services from July 1, 2014 through August 31, 2014.