Title
Resolution Authorizing the Award of Contract 2016-10388 to Patriot Services of Greensboro, Inc. for Temporary Labor Services for Mowing and Landscaping in the Field Operations Department
Body
Department: Field Operations
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Dale Wyrick, Field Operations Department Director, 373-2783
Contact 2 and Phone: James Steber, Field Operations Department Deputy Director, 373-2785
PURPOSE:
The Field Operations Department requests City Council approval for the resolution authorizing the award of Contract 2016-10388 to Patriot Staffing of Greensboro, Inc. for Temporary Labor Services for Mowing and Landscaping in the Field Operations Department. In accordance with current City policy, contracts exceeding $100,000 in value require City Council approval.
BACKGROUND:
The Field Operations Department contracts with temporary labor staffing firms to ensure that it delivers services in an efficient and effective manner. The services that utilize temporary labor include loose leaf collection, mowing, landscaping, litter collection, landfill operations, solid waste collections and transfer station operations.
At the request of the Field Operations Department, the Centralized Contracting Division conducted an on-line competitive Request for Bids (RFB) for various Temporary Labor Services through the Greensboro Electronic Procurement System (GePS) in Event #7938. The M/WBE Office provided a list of M/WBE firms from the Greensboro 10-county to invite to participate in the solicitation opportunity through an outreach email.
In accordance with the M/WBE Program Plan, the various services needed were de-bundled to provide an opportunity for multiple vendors to bid on various contracts for these Temporary Labor Services. A total of 610 contacts were notified of the solicitation through the GePS system and thirty-four firms identified by the M/WBE Office received an outreach email inviting them to participate in the online bidding opportunity. Five firms submitted responsive responses. Of the five firms, two were HUB certified M/WBE firms.
Based on the lowest responsive, responsible bidder standard of award, the Field Operations Department and Centralized Contracting Division concur in this recommendation to award this contract for temporary labor services for mowing and landscaping to Patriot Services of Greensboro, a HUB certified minority owned business.
The contracted service and amount are listed as follows:
Estimated Estimated Estimated
Contract Annual 3-year 5-Year
Service Description Number Amount Amount Amount
Mowing and Landscaping 2016-10388 $ 45,000 $ 135,000 $ 225,000
BUDGET IMPACT:
The initial contract term is for three years, with two potential one-year renewals. The total potential five-year amount is estimated at approximately $225,000. Funding for this agreement is available in the current fiscal-year budget in account number 101-4304-03.5414 . Funding in subsequent years is contingent upon future City Council appropriations through the annual budget.
RECOMMENDATION / ACTION REQUESTED:
Staff requests City Council approval of the resolution authorizing the award of Contract 2016-10388 to Patriot Services of Greensboro, Inc. for Temporary Labor Services for Mowing and Landscaping in the Field Operations Department.
COMMITTEE ACTION: This item was referred to Council by the Infrastructure Committee.