Title
Resolution Approving Contracts Totaling $2,047,000.00 with K-M Machine Company, Inc., Laughlin-Sutton Construction Company, T.A. Loving Company and Via Electric Company to Provide Mechanical, Electrical, Collection and Distribution System Maintenance Services for the Water Resources Department
Body
Department: Water Resources
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Steven Drew, 373-7893
Contact 2 and Phone: Michael Borchers, 373-2494
PURPOSE:
K-M Machine Company, Inc., Laughlin-Sutton Construction Company, T.A. Loving Company and Via Electric Company are being requested to provide mechanical, electrical, collection and distribution system maintenance services for the Water Resources Department. City Council approval for a Contract with K-M Machine Company, Inc., Laughlin-Sutton Construction Company, T.A. Loving Company and Via Electric Company totaling $2,047,000.00 is requested.
BACKGROUND:
On July 16, 2014 Water Resources Department issued a Request for Proposal (RFP) in order to identify licensed general contractors who can provide labor, equipment, materials, and supervision for mechanical, electrical and/or distribution and collection maintenance at the City of Greensboro's water treatment facility, water reclamation facility and on distribution and collection system infrastructure. The result of this procurement will be to establish an on-call list of mechanical, electrical, and distribution and collection maintenance contractors for the Water Resources Department. All four contractors who responded to the solicitation were selected for the on-call list. One of the four selected contractors (Via Electric) is a HUB certified Minority Business Enterprise (MBE).
Water Resources is requesting to enter into a three-year contract with all four contractors to establish an on-call mechanical, electrical, and distribution and collection maintenance contractor pool for the Water Resources Department. Services are needed to assist Operations, Water Supply, and Water Reclamation Division maintenance staff with construction and maintenance activities associated with the water and sewer utilities and treatment plant equipment. On-call services provide a cost-effective way for the department to meet fluctuating demands for certain construction, maintenance, and labor needs, and provides valuable assistance and rapid response in the event of utility interruptions or emergencies.
BUDGET IMPACT:
Funding for these contracts in FY 2014-2015 is budgeted in the following Water and Sewer Operating Budget other contracted services accounts: 501-7023-01.5429 ($150,000.00), 501-7051-01.5429 ($100,000.00), 501-7056-01.5429 ($250,000.00), and 501-7071-01.5429 ($149,000.00). Funding for year two in the amount of $699,000.00 is budgeted in the following Water and Sewer Operating Budget other contracted services accounts: 501-7023-01.5429 ($200,000.00), 501-7051-01.5429 ($100,000.00), 501-7056-01.5429 ($250,000.00), and 501-7071-01.5429 ($149,000.00) and for year three in the amount of $699,000.00 will follow the same distribution percentage per account as year two, provided that sufficient appropriations are approved by City Council in succeeding fiscal years.
RECOMMENDATION / ACTION REQUESTED:
The Water Resources Department recommends approval of the contracts with K-M Machine Company, Inc., Laughlin-Sutton Construction Company, T.A. Loving Company and Via Electric Company, totaling $2,047,000.00.