Title
Resolution Approving the Write Off of Invoice 2200126924 in the Amount of $24,491.76 and Invoice 2200158609 in the Amount of $62,852.46 to the NC Department of Transportation
Body
Department: Transportation
Council District: N/A
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Adam Fischer 373-2861
Contact 2 and Phone: Stephen Carter 333-6879
PURPOSE:
The Transportation Department needs to have two invoices that have been sent to the North Carolina Department of Transportation (NCDOT) written off/reduced. City Council approval is required because the invoices are over $20,000.
BACKGROUND:
Staff is seeking Council approval to write off/reduce two invoices to the North Carolina Department of Transportation.
Invoice number 2200126924 is an invoice for reimbursement from NCDOT for the installation of traffic signals. Due to a bookkeeping error, NCDOT was invoiced for the maximum amount allowed under the contract ($50,000) instead of the actual expenses ($25,508.24). Therefore, a net difference of $24,491.76 is the amount that needs to be written off.
Invoice number 2200158609 is an invoice for reimbursement from NCDOT for design work conducted by Colonial Pipeline for a street widening project along Horse Pen Creek Road. The estimated cost of this project was $135,000. NCDOT was billed for $108,000 or 80% of the total project. Due to changes in the scope of work, the actual cost of the project was $56,434.43. NCDOT is responsible for 80% of this amount or $45,147.54. Therefore, a net difference of $62,852.46 is the amount that needs to be written off.
BUDGET IMPACT:
This revenue was billed/posted in error and a reduction to the revenue accounts in Fund 401, Street and Sidewalk Capital Project Fund, will be required.
RECOMMENDATION / ACTION REQUESTED:
The Transportation Department recommends and requests that City Council approve the attached resolution authorizing the write off/reduction of invoice 2200126924 in the amount of $24,491.76 and invoice 2200158609 in the amount of $62,852.46.