Title
Resolution Authorizing Renewal of Contract 2015-10349 with Its Official to provide Sports Officials Services for Youth Baseball, Adult Kickball and Softball Programs in the Parks and Recreation Department
Body
Department: Parks and Recreation
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: Wade Walcutt, Parks and Recreation Department Director, 373-2964
Contact 2 and Phone: Phil Fleischmann, Parks and Recreation Community Services Manager, 373-3275
PURPOSE:
The Parks and Recreation Department provides various sport programs to the citizens of Greensboro. The Department plans to renew the original one-year Contract #2015-10349 for Sports Officials Services for a second term. The contract value will exceed $100,000, which requires City Council approval.
BACKGROUND:
The Centralized Contracting Division conducted an online solicitation for Parks and Recreation Sports Officials Services through the Greensboro Electronic Procurement System (GePS) in 2015. Its Official a limited liability company was awarded a contract to provide officiating services for Youth Baseball, Adult Kickball and the Softball Programs through October 31, 2016 based on being the lowest responsive, responsible bidder. The M/WBE memo is attached.
Both the Department and the Contractor wish to renew the current agreement for a second year at the same unit pricing.
BUDGET IMPACT:
The initial contract term was awarded for one year, with four potential one-year renewals. The total cost for year two of the contract is estimated at $73,500. The total potential five year amount is estimated at $367,500. Funding for this agreement amendment is available in the current fiscal-year. Funding in subsequent years is contingent upon future City Council appropriations through the annual budget.
RECOMMENDATION / ACTION REQUESTED:
The Parks and Recreation Department, M/WBE Office and Centralized Contracting Division concur in the recommendation for City Council approval of the resolution authorizing a one-year renewal of contract #2015-10349 for Parks and Recreation Sports Officials Services.