Title
Resolution Authorizing City Manager to Execute a Contract with Keolis Greensboro, LLC in the Amount of $471,105 to Make Repairs to GTA Fleet that Were Not Made by the Previous Contractor, Transdev, Inc.
Body
Department: Transportation
Council District: Citywide
Public Hearing: NA
Advertising Date/By: NA
Contact 1 and Phone: Adam Fischer 373-2861
Contact 2 and Phone: Bruce Adams 412-6237
PURPOSE:
The City of Greensboro Department of Transportation/Greensboro Transit Authority (GTA) is requesting the City Manager to execute a contract with Keolis Greensboro, LLC (Keolis) to hire three independent vehicle maintenance firms to make repairs to the GTA Fleet that were not made by the previous contractor at the end of its contract.
BACKGROUND:
Section II(D)(12) of the Transit Contract with the previous contractor, Transdev, Inc., “Return of CITY/GTA Vehicles upon Completion or Termination of Contract” states:
Upon termination, or completion of the contract term, the Contractor shall be responsible for returning all vehicles to CITY/GTA in the condition in which vehicles to CITY/GTA in the condition in which vehicles were received (with the exception of normal wear and tear), including but not limited to body condition, system(s) condition and function, an ancillary equipment (intact and functional) and overall vehicle operation and performance. CITY/GTA will conduct individual inspections on each vehicle within the last Preventive Maintenance cycle prior to return of the vehicle to CITY/GTA. Such inspection will ensure that any necessary repairs are completed and will require the Contractor to conduct any needed repairs when CITY/GTA has notified the Contractor of deficiencies. In an extreme situation where time is of the essence to maintain any required service demands, CITY/GTA reserves the right to waive the Contractor’s right of repair and undertake any required repairs which are necessary to being the vehicle into compliance under the terms of this contract. Under such waiver condition, CITY/GTA may make repairs itself, or assign to other company of the CITY/GTA’s choosing to perform all required repairs. The CITY/GTA will charge the Contractor the cost of such repairs by deducting the repair costs from payment due to the Contractor.
GDOT/GTA hired Vehicle Technical Consultants, Inc. (“VTC”), an independent consultant to evaluate the condition of these vehicles and determine what types of repairs were needed for the fleet. For each vehicle in the fleet, staff highlighted the “hours” column in blue and yellow identifying the repairs that staff determined were the responsibility of Transdev to make prior to December 31, 2018. This amount totaled 3,249 hours at a labor rate of $145/hour, which is the average rate for the three separate contractors that were solicited during the Christmas Holidays to ensure that there would be no lapse in service. This did not include the costs for parts, which under the contract, the CITY/GTA was responsible to provide, unless the damages were the result of an accident.
Pursuant to Section II(D)(12), Transdev is not responsible for wear and tear damages. Additionally, Transdev made a number of repairs prior to leaving the property on December 31, 2018. Transdev indicated to the City/GTA, however, that it could not complete all of the required repairs and maintenance of the City/GTA’s fleet by December 31, 2018 as required by Sections A.28(g), 28(h) and A.30 of the contract. As a result, the City, pursuant to Section D.12 of the contract, contracted with Keolis in the amount of $50,000, beginning December 29, 2018, to perform some of the repairs identified by Vehicle Technical Consultants and any other routine maintenance that had to be completed prior to the expiration of Transdev’s contract. This resolution authorizes the City Manager to execute another contract with Keolis in the amount of $471,105 to make the remaining repairs identified by staff in the VTC Report.
BUDGET IMPACT:
No budget impact, because the amount this contract, $471,105, will be paid from funds already encumbered in Transdev’s contract.
RECOMMENDATION / ACTION REQUESTED:
The City of Greensboro Department of Transportation/Greensboro Transit Authority (GTA) requests the Council authorize the City Manager to execute a contract in the amount of $471,105 with Keolis Greensboro, LLC to make the repairs identified by staff in the VTC, Inc. report.