Title
Resolution Approving the Write Off of Invoice 2200154115 in the Amount of $35,224.10 and Invoice 2200194205 in the Amount of $31,200 to the NC Department of Transportation
Body
Department: Transportation
Council District: NA
Public Hearing: NA
Advertising Date/By: NA
Contact 1 and Phone: Adam Fischer 373-2861
Contact 2 and Phone: Stephen Carter 333-6879
PURPOSE:
The Transportation Department needs to have two invoices sent to the North Carolina Department of Transportation (NCDOT) written off/reduced. City Council approval is required to write off invoices over $20,000.
BACKGROUND:
Staff is seeking Council approval to write off/reduce two invoices to the North Carolina Department of Transportation.
Invoice 2200154115 was sent to NCDOT for reimbursement for routine maintenance of State owned traffic control devices. Due to certain assets being coded incorrectly, NCDOT was billed in error for maintenance performed on City assets. The original invoice was $173,682.02 and the State paid $138,457.92 leaving a balance of $35,224.10 to be written off.
Invoice 2200194205 was sent to NCDOT seeking reimbursement for estimated construction costs associated with relocating a Colonial gas pipeline for the Fleming Road project. Due to changes in the scope of the pipeline relocation project that significantly reduced the overall cost and competing project needs for the Federal funds, Transportation staff determined bond funds should be used for this portion of the Fleming Road project as opposed to seeking reimbursement from the State. The needed bond funds did not exceed the budgeted amount approved for the project and the swap would allow the federal funds to be repurposed for other City projects. Council approval is needed to write off the invoice to NCDOT for $31,200.
BUDGET IMPACT:
The revenue accounts will be adjusted to reflect the write off of these invoices. No additional funding will be required.
RECOMMENDATION / ACTION REQUESTED:
The Transportation Department recommends and requests City Council approve the attached resolution authorizing the write off/reduction of invoice 2200154115 in the amount of $35,224.10 and invoice 2200194205 in the amount of $31,200 to the NC Department of Transportation.