Title
Resolution Ratifying Contract Award for Supplemental Fire Protection and Emergency Services for the City of Greensboro From Fire District #13
Body
Department: Fire
Council District: All
Public Hearing: N/A
Advertising Date/By: N/A
Contact 1 and Phone: C.M. Hunter 2357
Contact 2 and Phone: G. H. Grayson 430-6011
PURPOSE:
A resolution is needed to ratify the contract that was executed in 2013 with Fire District #13, Inc. Due to a typographical mistake the resolution approved by Council last year indicated a one year contract rather than a three year contract. This request is pursuant to policy requiring City Council approval of all contracts exceeding $300,000. This contract enables supplemental fire protection and emergency services to annexed areas of the city that are not currently within the city's urban standard of emergency response coverage and to meet annexation requirements of North Carolina General Statutes (NCGS).
BACKGROUND:
The contract signed with Fire District #13 last year indicated the term of the agreement shall be for period of thirty-six months, provided appropriate funding is allocated by the City of Greensboro in fiscal years 2014-2015 and 2015-2016. The Resolution approved last year by Council authorized a one year contract with Fire District #13, Inc. rather than the three year contract that was executed. A resolution is needed to ratify the contract that was executed in 2013.
For many years, Greensboro City Government has contracted with Fire District #13 to provide supplemental fire protection and emergency service response to identified areas of the City of Greensboro where the partnership improves service delivery to people in need and makes sense economically. The Greensboro Fire Department has a strong relationship with Fire District #13 and the organizations have collaboratively demonstrated over many years that they provide excellent service to Greensboro residents and businesses. Fire District 13 helps provide affected city residents a responsible urban level standard of coverage. For fire emergencies, the national standard is to provide a first due response unit within 6 minutes 20 seconds 90% of the time and a full complement within 10 minutes 20 seconds 90% of the time. The medical response urban standard is 6 minutes or less 90% of the time. Time is measured from the time the 9-1-1 call is made until fire truck arrives at the requesting address. This partnership method of contracting is appropriate where areas have been annexed that need supplemental fire protection services, and a responsible contracting fire department is available.
BUDGET IMPACT:
The remaining contract costs are as follows:
July 1, 2014-June 30, 2015 $430,200 payable in two equal installments paid in advance by August 31st and January 31st
Funding for this contract is within the approved FY 14-15 annual operating budget in account number 101-4004-01.5429.
July 1, 2015-June 30, 2016 $430,200 payable in two equal installments paid in advance by August 31st and January 31st
Funding for the services to be provided in FY 2015-16 is subject to future City Council budget appropriations.
RECOMMENDATION / ACTION REQUESTED:
It is requested and recommended that the City Council pass the resolution ratifying the contract entered into with Fire District #13, Inc. in FY 13-14 for a three year period from July 1, 2013 through June 30, 2016. The contract had language that the term of the agreement is for thirty-six months, provided appropriate funding is allocated by the City of Greensboro in fiscal years 2014-2015 and 2015-2016.