Title
For Informational Purposes and to Make a Part of the Official Record the Listing of Contracts and Various Additional Records That are Currently Eligible for Destruction as per the City Clerk’s Office
Body
Council Priority: Exceptional Customer Service
Department: Legislative
Council District: All
Public Hearing: n/a
Advertising Date/By: n/a
Contact 1 and Phone: Angela Lord, Ext. 2397
Contact 2 and Phone: Torie Howell, Ext. 2397
PURPOSE:
For informational purposes to comply with legal requirements for records retention and disposition.
BACKGROUND:
In accordance with the City of Greensboro Municipal Records Retention and Disposition Schedule, the City Clerk’s office has compiled the attached list of contracts and summary of additional records from the Affordable Housing Management Inc. (AHMI) that have expired and meet the legal requirements for destruction. The list of contracts have been shared with the City Departments and reflects any requested changes from the department. In addition, the City used to own two apartment complexes at 315 W. Camel Street and 1601 Autumn Drive. The properties were sold in December 2014 and January 2015. The AHMI provided the property management services for the City. Records include bank reconciliations for 2013-2015, monthly reports for 2013-2015 vendor paid files for July 2013-2015 (Autumn Drive) and vendor paid files for July 2013-2015 (Camel Street). These documents meet legal requirements for destruction.
BUDGET IMPACT:
None
RECOMMENDATION / ACTION REQUESTED:
No action is required. These documents are for City Council informational purposes only.